Personal data means any personal information we obtain from the User, such as name and contact details, but does not include data where the User can no longer be identified from (e.g. as anonymised, aggregated data).
Voima Ventures Oy will be a data controller in respect of this personal data about you that is collected through our website or that you otherwise provide to us. The data controller in the meaning of the EU data protection legislation is responsible for deciding the ways in which and purposes for which personal data about you is processed. We may process your personal data ourselves or through others acting as data processors on our behalf.
This Privacy Notice was written with brevity and clarity in mind and is not an exhaustive account of all aspects of our collection and use of personal data. If you require any further information, please do not hesitate to contact us using the contact details below.
1. Controller’s contact details
Name: Voima Ventures Oy
Business ID: 2915710-8
Correspondence address: Lapinlahdenkatu 16, 00180 Helsinki, Finland
2. Personal data processed and sources of data
Information the User submits
This may include: (1) your name, email address, phone number, name and information regarding the organization you represents; (2) contact details, such as your personal or work postal address, email address and phone number; (3) information about your communications with us, including the personal data you provide to us in email or in conversations with our employees and personnel; and (4) your marketing preferences, including any consents you have given us.
Information we collect automatically
We may use third parties to automatically collect certain personal data to help us understand how you use the website.
Information we collect from third parties
We may receive personal data from third parties such as where our trusted suppliers provide web analytic or reporting services to us.
3. Purposes and legitimate grounds for processing of personal data
The grounds and purposes of processing personal data include, but are not limited to, the following:
To correspond with you, respond to your enquiry or address matters raised by your correspondence.
Our legitimate interests in responding to or addressing your enquiry or otherwise communicating with you in the course of our business.
Potential investment evaluation
To undertake pre-investment steps including assessing the investment prospects of our potential investment and undertaking due diligence.
Compliance with applicable legal obligations and our legitimate interests in conducting our business in a proper manner.
To maintain our records.
Our legitimate interests in conducting our business in a proper manner.
To monitor our investment including undertaking valuations.
Our legitimate interests in conducting our business in a proper manner.
Signing up to Voima Ventures newsletter
To raise the profile of our business, our portfolio companies and our industry. This may include direct electronic marketing.
Our legitimate interests in sharing our news with the community, promoting our products and services, and growing our business.
To administer and maintain our website and record and monitor your use of our website (which may include analysing your use of our website).
Our legitimate interests in studying how our website is used, keeping our website updated and relevant, developing our business and informing our marketing strategy.
In addition to the list above, we may also process your information where required by law to do so or if we reasonably believe it is necessary to protect our rights and/or to comply with judicial or regulatory proceedings, a court order or other legal process.
We may also process personal data for purposes other than those for which the personal data was originally collected (provided that such new purposes are not incompatible with the original purposes).
4. Processors and other recipients of personal data
We only share personal data within Voima Ventures and as far as reasonably necessary to conduct our business in a proper manner.
We do not share personal data with third parties unless on of the following circumstances applies:
- It’s necessary for the purposes explained above
- For legal reasons (e.g. court order, to address fraud)
- To authorize service providers acting in our behalf
- For other legitimate reasons
- With explicit consent from the User
5. Storage period
Voima Ventures does not store personal data longer than is legally permitted and necessary for the purposes explained above. The storage period depends on the nature of the information and the purpose of processing.
In general, the personal data is only stored until it’s no longer needed for the purposes explained above or the User uses their right of deletion of the personal data explained below.
6. Users’ rights
Right to information
The User has the right to ask Voima Ventures what kind of data we process and why is that data needed.
Right to access
The User has the right to access the personal data belonging to them and being processed by Voima Ventures.
Right to withdraw consent
The User has the right to withdraw the consent to use their data in case the consent is based on the User’s grant.
Right to rectify
The User has the right to change or modify the data they provide you when they believe the data is inaccurate or out-of-date without undue delay.
Right to deletion
The User has the right to ask Voima Ventures to erase their data without undue delay unless we have a legitimate ground to not delete the data.
Right to object
The User has the right to object at any time to your data processing, including profiling, when it is on relevant grounds.
Right to restriction of processing
The User has the right to temporarily stop processing their data as requested.
Right to data portability
The User has the right to receive personal data held by Voima Ventures in commonly used format and send the data to another controller or use it for their personal purposes.
How to use the rights?
If you believe that any information we hold about you is incorrect or you wan’t to use your rights in any other way, you can contact us by sending an email to the address set out above. We may request the provision of additional information necessary to confirm the identity of the User.
7. Lodging a complaint
In case the User considers our processing of personal data to be inconsistent with the applicable data protection laws, a complaint may be lodged with the local supervisory authority for data protection.
8. Information security
It is our responsibility to protect the data we collect with the best possible solutions. We take all reasonable and appropriate measures to protect the personal data we store and process. We monitor data security threats and solutions and take them into an account in our platform solutions and architecture.
Our security controls are designed to maintain an appropriate level of data confidentiality, integrity, and availability. In case of a security breach that is likely to have negative effects to the privacy of Users, we will inform the relevant Users and other affected parties, as well as relevant authorities when required.